District Manager (5 Districts)
The downtown area is broken up into 5 Districts. Each District has a team of two people, often a husband & wife team. Requires a lot of walking.
September – Contact all businesses in the district. Confirm participation for upcoming Acker Night; update contact information on your list. Preferred: get participation card filled out at that time. Get payment, if possible, at that time. Leave information letter for business manager or owner.
Explain Acker Night to new businesses in the district.
Provide a copy of your notes to the Administrative Director so spreadsheets can be updated, including vacant businesses
Provide information about vacant businesses (location, any contact info available) to Empty Location Manager
Go back to, or call, businesses until you make contact. Every business has to “sign up” every year. There is a sign-up form on the website if needed. The business will still need the info letter!
Approximately November 15 – help with “big” mailing of MATCHES if possible
November – Deliver Performer signs throughout district (approximately 2 weeks before event.)
Collect any funds due from businesses in your district if called by Administrative Director.
Day of event - Drop off tip bags to all participating businesses, including “participating sponsor” signs, in your district.
Pick up tip bags at the end of event at 8:30pm
Help resolve questions regarding businesses & their performers before and day of event.
Attend all meetings required of a District Manager.
Remember, you are the face of Acker Night for the businesses.
Get help from upper management with difficult situations within the district.
Estimated volunteer hours required for this passion: Minimum of 20-30 hrs Total, between September to December
Student Liaison Director
A liaison with PHS Band Booster President
· Contact High School Band Booster President to recruit Marching Band Members to hold tip bags . at designated locations during the event. Explain the task and provide information about how . many students are needed and where to gather.
· Night of event, meet Band Booster President and Band members to pass out tip bags and make . sure students understand where their locations are.
· Collect all student tip bags at end of event.
Estimated volunteer hours required for this passion: under 10hrs Total, between October to . ` .. December.
Tip Bag Manager
Prepare Tip Bags for All districts.
· Prepare used Tip Bags for delivery
· During week of event get a set of “tip bag labels” from Admin. Director, along with current . participation list by District. Arrange for 1 or 2 assistants to:
· Sort bags by Districts (by street number) Bag labels include Business name and Street . address.
· Replace lost or damaged bags
· Bundle bags by district – split up large groups as needed
· Bring bags to Acker Night by 3:30 for District Managers to distribute
Estimated volunteer hours required for this passion: under 10hrs Total, between November to December
Extra Help the Day of Event
These are great jobs for an outgoing individual.
4 people (2 first 1/2, 2 second 1/2) to run the Acker Information Booth passing out the Acker Night Programs, & selling our special “Acker Night Scarves.”
2 people to be available to hand out tip bags / collect tip bags. Must arrive at 4 p.m.
We need a custom Data Base that will help match up Venues & Performers
Print Program Manager
Gather info for Acker Night Program. The liaison to the printer.
· After matches are announced, continuously update program until cut-off time before . . event.
· Proofread, deliver & pick up program from printer.
· Design layout of program with pictures & sponsor logos
· Provide necessary artwork / pictures to printer.
· Work with printer on performer signs, keeping up with changes that may come in daily.
· Distribute Performer Signs to District Managers at meeting.
Estimated volunteer hours required for this passion: under 30hrs Total,
between November to December.
Empty Location Manager
A list of vacant buildings will be provided by each District Manager in their area.
Research & contact vacant building property management for possible use for night event (These buildings are usually empty and provide space for larger performing acts).
· Provide information to District Manager for that given area.
Estimated volunteer hours required for this passion: under 15hrs Total, between September to November.
Terms of Engagement
All new volunteers will be in training the first year. The following year you will be independent from basic supervision. They will have access to assistance from other committee members at all times.
All volunteers must be willing & able to attend all necessary meetings for that position.
· Being able to complete tasks in a timely manner, without supervision, & report updates at . next meeting.
· Be professional and upbeat as a representative of the Acker Night Committee.
· Be willing and able to receive & respond to E Mails and/ or texts promptly.